How to Write a Freelance Invoice + Template

Your invoice is essentially your ticket to generating an income. This document is a formal request for payment for products or services rendered. As a freelancer, you’ll find that the better you are at invoicing, the easier it is to bring in a reliable cash flow.

Items to Include in Your Invoice Header

It’s simply an identifier that helps you keep track of your invoices. It doesn’t matter what kind of numbering system you use, just make sure it’s in sequential order so you don’t get confused. You must be excited to know how to write an invoice for freelance work using InvoiceOwl.

• Discover essential steps to ensure success and common mistakes to avoid.
• Here’s what to put on a freelance invoice to make sure it gets the job done.
• There may be adjustments that need to be made for tax reasons, or if you are offering some kind of discount.
• Remember that when you’re working with a free invoice template, you should still customize it to make it unique where possible.
• Showing grace and patience in difficult circumstances can build trust and loyalty with your client.
• Elena Prokopets writes content for tech-led companies & software development businesses, marketing to them.

Consider Adding Notes with Terms and Conditions

If you need to charge taxes on your work, you need to itemize the applicable taxes on your invoice. Clearly state each type of tax — these will depend on your location but could include state-specific sales taxes, GST, or VAT. Also necessar to include on your freelance invoice — the date the invoice was issued, and the invoice number.

Proforma Invoices

• To get started now, you can jump to a chapter that answers your questions or flip through the guide in order.
• But to take all the fuss out, the freelance invoice software — InvoiceOwl assists you to create an invoice on the go.
• For new customers, you may want to use Due Upon Receipt as your payment term, which means that the invoice is due as soon as it’s received.
• Together, these components will help you make a professional and informative invoice that makes the entire invoicing process go smoothly and efficiently.
• With diverse payment options available, Bloom makes it easier for your clients to pay promptly, supporting your cash flow.
• Mistakes not only delays payment but can also appear unprofessional and be frustrating for your client.

Here’s what to put on a freelance invoice to make sure it gets the job done. But if you’re one of those freelancers who puts off invoicing because it’s boring, then you’re going to run into trouble with getting paid on time. Offering multiple payment options lets your clients choose the most convenient option for them.

• One of the terms may include extra or additional charges for more than three revisions of the design copy or video produced.
• State precise final payment due dates on every invoice based on your payment terms so they can comply accordingly.
• Chapter five tackles the all important topic of getting your invoices paid, with all of our best tips for getting clients to pay on time as well as what to do if they don’t.
• You don’t want to be chasing clients for payments they already sent.
• Sending invoices to your clients is a vital part of your freelance business, so here are some tips for invoicing as a freelancer.
• If either of you needs to contact the other regarding payment or any other important matter, you’ll have everything you need to do so.
• Your invoice should always include the payment due date and any other payment terms, such as late payment fees or prompt payment discounts.

They offer different features, ranging from income and expense tracking to automatic invoice generation. Bonsai is my top recommendation for those that need an invoicing solution that can also do a lot more for your freelancing business. They have lots of free invoice templates, and an invoice generator too. For large or expensive projects, freelancers often require a partial payment before work commences. For example, you might issue an invoice to a client for 40% of the total project fee before you start working. Once you deliver the project, you then issue an invoice for the remaining 60%.

Include taxes and other fees

Accurate details help it reach the correct person within the company so you can avoid unnecessary payment delays. If you send invoices with different designs to different clients, you will look like an amateur. From this page, set Invoice Type to Recurring and choose whether you want to send it weekly or monthly. If you don’t get paid by the agreed-upon date, start following up with the client right away. If you don’t hear anything back, call your contact and politely ask for an update. Ask if the client needs a certain company name on the invoice and if they need to issue you a purchase order first.

• And you can then withdraw all the earned funds to your linked personal bank account within 24 hours.
• If you do not charge taxes, the total amount due will be the same as the subtotal.
• It also makes it easier for them to contact you if they have any queries or issues..
• You can ask for payment in full upon receipt or have a due date (usually within 30 days).
• When you agree with the client on the terms of your work and sign a contract, you should list out how often you plan to invoice and when you should get paid.

We have a free template for Microsoft Word, and we also have one for Microsoft Excel. In a freelance invoice, always include an itemized breakdown of the services for which you expect how to make an invoice as a freelancer payment. If you’re looking for a more detailed explanation of what you’ll find in that template — or wish to create your own invoice from scratch — we’ve got you covered.

Receive Euros or US dollars as a local with Wise Business